Peace Lutheran Church / Articles / Constitution / By-Laws / BY-LAWS

BY-LAWS

A – ADMISSION OF NEW MEMBERS

  • Persons intending to join this church shall give notice of such intention to the pastor, together with satisfactory evidence of their qualifications for membership. The pastor, or acting pastor in the case of a vacancy, may then receive them into membership and shall announce their acceptance publicly to the congregation. Their acceptance shall be ratified by the next Voters’ Meeting. To become a voting member of the congregation, a member must sign the Constitution. The transfer or release of members may also be done by the pastor, and shall be ratified at the next Voters’ Meeting.

B – MEETINGS

  • The regular meetings of the Voters’ Assembly of this congregation shall be four in number during each calendar year, and shall be held in the months of January, April, July, and October. The annual meeting of the congregation shall be the regularly scheduled January meeting. Special meetings may be called by The Church Council, and every meeting of the Voters’ Assembly shall be announced at a public worship service on the Sunday previous to its date. It shall be the duty of every voting member to attend the voters’ meetings. There will be no voting by proxy.
  • In all duly called meetings of this congregation the majority of votes cast shall decide all questions, except that amendment to the Articles of Incorporation, the Constitution, and the By-Laws shall require a two-thirds majority of the votes cast, and in matters of doctrine unanimity shall be required for a valid decision.

C – OFFICERS AND COMMITTEES

  • Election of officers shall be held at the last regular meeting of the Voters’ Assembly in the calendar year. Elected officers shall take office on 1 January of the year following their election. The congregation shall elect such standing and special committees as its needs demand.
  • The President of the congregation, in consultation with the pastor, shall appoint the following committees: the Evangelism Committee; the Education Committee, and the Stewardship Committee. The members of these committees shall serve a term of two years, and the chairman of each committee shall be a voting member of the congregation. The President of the congregation and the pastor shall be ex-officio members of all appointed boards and committees.

D – DUTIES OF THE OFFICERS

  • The President of the congregation shall:
    • preside at all meetings of the Voters’ Assembly and meetings of the Church Council;
    • act as coordinator of all church administrative affairs;
    • appoint such boards and committees as directed by the Constitution and the By-Laws, the Church Council, and the Voters’ Assembly.
    • be responsible to the Voters’ Assembly for all actions.
  • The Secretary of the congregation shall:
    • keep accurate minutes of the meetings of the Voters’ Assembly and of the Church Council;
    • maintain these minutes for the permanent records of the congregation;
    • perform other duties in keeping with this office.
  • The Treasurer of the congregation shall:
    • submit monthly reports of financial activities to the Church Council;
    • submit quarterly reports to the Voters’ at its quarterly meetings, and an annual report at the Annual Meeting of the Voters’ Assembly;
    • keep an accurate record of all monies deposited to the credit of the congregation;
    • pay all bills, salaries, pensions and ordinary administrative expenses as approved by the Voters’ Assembly;
    • present the financial records of the Treasurer for audit at the end of the calendar year, such audit being conducted by a committee appointed by the Church Council.
  • The Financial Secretary of the congregation shall:
    • be responsible for counting of offerings at all regular and special services, making certain that there are always two members present when the offerings are counted;
    • furnish the Treasurer with a copy of the deposit slip with notations as to the amount and purpose of all offerings collected;
    • be responsible for the ordering and distribution of offering envelopes;
    • submit monthly reports of all offerings to the Church Council;
    • record the contributions of each member, which (plus the loose plate offerings) shall at all times balance with the books of the Treasurer;
    • give quarterly and annual reports to the Voters’ Assembly in conjunction with the Treasurer’s reports;
    • give quarterly and annual reports on the forms provided to each member of the congregation who uses contribution envelopes.

E - THE CHURCH COUNCIL

  • The Church Council shall consist of all elected officers of the congregation and shall meet monthly, and a quorum shall consist of the members present. The Church Council shall:
    • recommend to the Voters’ Assembly the acceptance of or refusal of any request for forming organizations or societies within the congregation;
    • make recommendations as to the approval of all amendments to the Articles of Incorporation, the Constitution, and the By-Laws;
    • be responsible for aiding the pastor in any difficulties regarding the congregation’s administrative affairs;
    • appoint an audit committee consisting of three members to audit the Treasurer’s and Financial Secretary’s books annually or at any other time as the Council deems necessary;
    • discuss all matters pertaining to the general welfare of the congregation as presented by the various boards and committees, and to present recommendations to the Voters’ Assembly;
    • act in matters committed to it by the Voters’ Assembly between the assembly’s quarterly meetings.

F – THE BOARD OF TRUSTEES

  • The Trustees of this congregation shall be the elected officers of the congregation, and as such shall:
    • be in charge of all of the congregation’s properties, buildings, and purchasing;
    • serve as the congregation’s representatives in legal matters.

G – THE BOARD OF ELDERS

  • The Board of Elders shall organize annually and elect a chairman. The Board of Elders shall:
    • assist the pastor in all matters pertaining to the spiritual welfare of the congregation;
    • consider complaints and grievances of members of the congregation if Matthew 18: 15-16 have been fully observed, and they shall report to the congregation those which cannot be otherwise adjusted, in accordance with Matthew 18: 17-18;
    • make every effort to include members who have been negligent in their attendance of services, in the use of the Sacraments, and in the financial support of the Church, to mend their sinful ways and fully enjoy the rights and privileges of their membership;
    • see to it that all services are conducted in such a manner as to avoid disturbance and to foster an attitude conducive to worship among those in attendance;
    • prepare a list of candidates when the congregation is to call a pastor or teacher;
    • be an example of Christian conduct and conversation.
    • the chairman of the Board of Elders shall also act as the President of the congregation in the President’s absence from a meeting of the Church Council or the Voters’ Assembly, and, in the event of the President’s inability to serve the full term of his office, shall serve as the President of the congregation until the next regular meeting of the Voters’ Assembly, at which time a new President of the congregation shall be elected.
  • In the event that the President of the congregation is also serving as the Chairman of the Board of Elders, the Elders shall also elect a member of the Board of Elders to serve in the absence of the President.

H – COMMITTEES

  • The Education Committee shall consist of no fewer than three members, and shall:
    • assist the pastor in the supervision of the educational activities of the congregation;
    • in general, seek to stimulate and maintain the proper interest in the Christian training of all members;
    • appoint a Sunday School superintendent and a Sunday School treasurer.
  • The Evangelism Committee shall consist of no fewer than three members, and shall:
    • assist the pastor in making the congregation a witnessing group to its community;
    • be in charge of the responsibility list, organizing mission calls on prospective members, and the varied work usually connected with evangelism.
  • The Stewardship Committee shall consist of no fewer than three members, and shall:
    • promote the Scriptural principles of stewardship of time, talents, and treasure among the members of the congregation;
    • keep themselves informed in reference to the financial condition of the congregation.

I – THE ORDER OF BUSINESS

  • The order of business for the meetings of the Voters’ Assembly of this congregation shall be the following:
    • Opening Prayer
    • Roll Call
    • Reading of the Minutes of the Previous Meeting
    • Reports – Treasurer and Financial Secretary
    • Reports Boards and Committees
    • Pastor
    • Unfinished Business
    • New Business
    • Adjournment with Prayer

J – AMENDMENTS

  • Amendments to these By-Laws must be submitted in writing and may be made at any regular meeting of the Voters’ Assembly, provided that the amendment has already been submitted in a previous meeting and that two-thirds of the voting members present cast their vote in favor of such amendment.